Undergraduate Curriculum Overview

The Process

• Proposed curricular changes (program changes, new course proposals, course revisions) are approved first at the department/program level. Honors courses should be approved through the UHC. Then, they:
• Move to the college level. Signed, hard copies of forms go to Farrah Cato (CAH 190K), and electronic copies go to CAHCurriculum@ucf.edu. CAH reviews and distributes to the C&S committee. Once approved, they:
• Move to the appropriate University committee: UPCC (for program changes) or UCRC (for Course Action & Special Topics requests). Once approved, they:
• Go to Tallahassee for final review.

The undergraduate curricular cycle typically begins in August and ends in early December. Although curricular changes can happen quickly, you should submit materials approximately one year before you plan to implement them; doing so will help you to meet other University & College deadlines (including those for the undergraduate catalog and/or course scheduling).

Choosing the Correct Forms

All required forms are located at the Undergraduate Studies website.

• Course Action Requests (CARs): used for course revisions, deletions, or new-course proposals. Note: an ST is implicit in a new-course proposal, so there is no need to submit both a CAR and an ST form if you are proposing a new course.
• Special Topics (STs): used for courses that need a trial run to gauge student interest (before making them permanent). Typically, these are also used for BHC seminars. ST courses can be only be offered twice (four times for Honors courses).
• Equipment Fee Forms: for equipment fees associated with a program; used for purchase, maintenance, and repair of equipment. All students in the program are charged the fee (currently $90 maximum for full-time students; $45 maximum for part-time students). The college deadline for these forms is typically in October.
• Materials & Supplies (M&S): for fees associated with a specific course; used for items that are “expendable or consumable.” Currently, the fee limit is $70. The college deadline for these forms is typically in October.

How and Where to Send Forms

Save your electronic copies with the following file name formats; syllabi should be saved/sent in Word:

For CARS, STs, M&S, and Equipment Fee forms:

• Form Type_Prefix+Number_Course Title (include “syllabus” or “correspondence” as applicable). For example:
• ST_MUL3930H_Hon LatinAm Music
• ST_MUL3930H_Hon LatinAm Music Correspondence
• CAR_ENC2127_Grammar Comp
• CAR_ENC2127_Grammar Comp Syllabus
• M&S Fee_ART 3709C_Intermediate Sculpture

For Program Changes:

• Program Title and “Program Changes Memo,” “Program Rec Form,” or “Track Changes” (as applicable). For example:
• Humanities BA Track Changes
• Humanities BA Program Rec Form
• Humanities BA Program Changes Memo

Send Electronic copies of your documents to CAHCurriculum@ucf.edu and hard copies to Farrah Cato (CAH 190K).

Common Errors

• Use the correct form; send both e-copies and hard copies of your documents.
• Make sure that you have the appropriate signatures on your documents and that you have checked the “approved” box at the department level.
• Upper-level courses (3-4K) must include a prerequisite.
• Potential conflicts with other units: be proactive. Discussions about possible overlap with other departments should happen before you submit your materials to CAH.
• Syllabi:
  • ALL CARs and STs must be accompanied by a syllabus, even on existing courses. 4D prompts us to enter syllabi each time a CAR/ST is entered into the system.
  • Syllabi must include the following: Texts/Readings, Course Objectives/Outcomes, and Topics (a course description).
• Review our checklist; you do not have to submit a checklist each time you send documents, but please reference it to make sure that you have completed all the necessary steps.